Know your stock. Understand your costs.
Connect receipts, inventory movements and supplier costs. Smart Apothiki turns everyday operations into a clearer picture of what you have and what you need.
Goods received #1048
Transilvania Supply SRL · 28 Sep 2026| Product | Qty | Amount | |
|---|---|---|---|
| Espresso blendCOF-021 | +12 kg | 1,730 lei | |
| Fresh milkDRY-014 | +24 L | 180 lei | |
| Olive oilPAN-008 | +6 L | 805 lei |
Know what’s on the shelf. And what it really costs.
Scattered receipts and manual counts make it difficult to connect stock, consumption and cost. Smart Apothiki puts them in one operating picture.
Six ways to see your inventory more clearly.
From the supplier receipt to the margin on a finished product.
Stock movements
Track receipts, consumption, sales and waste.
Invoice OCR
Extract supported invoice fields and match items to your catalogue.
Recipes & product costs
Connect ingredients or components to the cost of a finished product.
Low-stock alerts
Set thresholds that help your team plan replenishment.
Suppliers & prices
Compare purchasing history and changes in supplier prices.
Reports
Review stock, consumption, unit cost and gross margin from your connected data.
An invoice comes in. Your stock catches up.
Read supported supplier documents, recognise items and match them to the catalogue. Review the receipt before it becomes a stock movement.
| Item | Units | Status |
|---|---|---|
| Olive oil 1L | 142 | In stock |
| Telemea cheese 400g | 38 | LowIn stock |
| Sea salt 250g | 260 | In stock |
Your tools. A shared understanding.
Use ready-made connections where available. We assess additional and legacy systems through their supported APIs.
Point of sale
Sales record consumption automatically.
Business management
Stock and cost data where finance needs it.
Supplier documents
Invoices become receipts ready to review.
A practical path into daily use.
A clear sequence, with your team in control.
01 · Connect & configure
Set up the catalogue, units, recipes and supported system connections.
02 · Use every day
Record purchases, consumption and stock movements.
03 · Make clearer decisions
Use the resulting reports to review buying, costs and discrepancies.
From receipt to insight.
Every step leaves a record the next one can use.
- 01
Scan
Capture a supplier invoice.
- 02
Track
Record stock receipts and reductions from daily consumption.
- 03
Respond
Review low-stock notifications against your thresholds.
- 04
Understand
Read cost and gross-margin reports from your available data.
Less guesswork. More control.
A consistent view of the everyday details.
Buy with a clearer picture
Use stock and consumption records to reduce unnecessary purchasing.
Understand each cost
See how supplier prices and recipes affect product cost.
Spend less time on paper
Bring documents and stock records into a more consistent process.
The daily details. A clearer operating picture.
Receipts increase stock. Connected sales record consumption. Thresholds draw attention to the next replenishment, while cost reports keep the wider picture in view.
Inventory overview
Cluj · Main store| Ingredient | On hand | Status |
|---|---|---|
| Espresso blend | 18 kg30 kg | In stock |
| Fresh milk | 12 L8 L | In stockLow stock |
| Olive oil | 16 L | In stock |
A little more clarity. The practical details.
What is Smart Apothiki?
Do we need special equipment?
Can it connect to our POS or ERP?
How does invoice OCR work?
What are the main benefits?
Can it cover more than one location?
Can we use reports and exports?
What is included in setup?
A useful conversation is the best place to begin. Talk to our team
A clearer view of hospitality operations.
Customer stories from teams already working with Smart Apothiki.